Guide · 21 August 2026
How to Set Up a Corporate Chauffeur Account
Most companies that book chauffeurs regularly reach a point where paying by card for every individual journey stops making sense — someone in finance is reconciling a dozen receipts a month, and every trip needs re-authorising with card details. A corporate account fixes that by putting the billing on one monthly invoice and the booking authority with people you actually trust to book.
Setting one up is a short conversation, not a sales process. We ask a few things: your company name and billing address, who should be listed as approved bookers, whether you want a monthly cap or just visibility on spend, and roughly what volume of travel you expect. From there we set up the account and issue login details or a direct booking line for your approved bookers.
Approved Bookers
You decide who can book on the account — this might be two or three EAs, an office manager, or a wider list if travel is booked departmentally. Anyone not on the approved list can't charge journeys to the account, which keeps control with you rather than us. Adding or removing someone from the list is a quick email or call, not a form to fill in.
Monthly Invoicing
Journeys booked through the account are consolidated into a single monthly invoice, itemised by date, passenger, and route, rather than arriving as separate charges throughout the month. This is the detail most finance teams actually want — it turns chauffeur spend into one line to approve rather than a stack of individual receipts to match against expense claims.
What It Costs
There's no setup fee or minimum spend to open a corporate account — you pay for the journeys you book, at the same fixed, agreed-upfront prices as any other booking, typically from £45 for a short central London transfer up to several hundred pounds for a full-day booking. Call 020 8129 4999 to set up a corporate account, usually live within a day.
Questions, answered.
Is there a minimum number of journeys required to open a corporate account?
No. There's no minimum spend or volume commitment — accounts are set up for convenience of billing, not as a contract with targets attached.
Can we set a monthly spend limit?
Yes, if you'd like one. Tell us the figure when setting up the account and we'll flag if bookings are approaching it, so there are no surprises on the invoice.
How itemised is the monthly invoice?
Each invoice lists every journey with date, passenger name, route, and price, so it can be checked line by line or allocated across cost centres without back-and-forth to establish what a charge was for.
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